Marcos Gil Realty · Buyer Diligence
Before you drive out to tour homes for sale in Irvine, KY, there is a free public record that will tell you what the county believes is standing on the lot — and Kentucky law requires that record to carry the date it was last examined. Ask for that date. It is the single most useful number on the page, and almost nobody asks for it.
What is the PVA record, and is it the same as an appraisal?
No. The Property Valuation Administrator assesses property for taxation. An appraiser values a specific house for a specific lender on a specific day. The two answer different questions and routinely disagree.
Every Kentucky county has an elected PVA, and the office keeps a record for each parcel: acreage, improvements, square footage, year built, and the assessed value. You can find the office for Estill County — and any other Kentucky county — through the statewide Kentucky PVA directory. The Kentucky Department of Revenue publishes the property tax framework those offices work inside.
How current is the information on a PVA record card?
The value is revalued every year. The physical description is not. Kentucky requires each parcel to be examined no less than once every four years, so a record card can describe a house as it stood four years ago.
KRS 132.690(1)(a) requires each parcel to be revalued during each year of the PVA’s term at its fair cash value, and examined no less than once every four years. Subsection (1)(b) then separates the two kinds of examination:
- Where improvements have been made since the prior examination, the PVA or a deputy must perform an on-site, in-person visual examination of the property and the improvements.
- Any subsequent examination may be performed on-site in person, by digital imaging technology as defined by the International Association of Assessing Officers’ Standard on Mass Appraisal of Real Property, or by any other method the Department of Revenue approves.
That is the sentence worth carrying into a showing. A square-footage figure on a record card was not necessarily produced by a person standing in the room. It may have come from imagery, and it may be up to four years old. An addition, a finished basement, a converted porch or a removed outbuilding can all sit outside it.
The assessment is an opinion about taxes. The inspection date is a fact about the record — and Kentucky requires the PVA to keep it.
Can I find out when the parcel was last examined?
Yes, and this is the part almost no buyer uses. KRS 132.690(1)(c) requires the PVA to maintain a record of the examination and revaluation for each parcel that shall include the inspection dates.
So the question to a PVA office is not “is this square footage right?” — the office cannot answer that for a house it has not been inside. The question is “when was this parcel last examined, and was that examination on-site or by imagery?” A record examined last spring on-site is worth leaning on. A record whose last examination predates the seller’s remodel is a document you should stop treating as a measurement, which is exactly when a buyer’s own appraisal and home inspection stop being formalities.
Why is the assessment dated January 1?
Because Kentucky fixes one statewide assessment date. All taxable property is listed, assessed and valued as of January 1 of each year.
KRS 132.220(1)(a) sets that date, and (1)(b)1 puts the duty to list on the holder of the first freehold estate — the owner — between January 1 and March 1 each year. For a buyer, the consequence is simple: a January 1 assessment does not know about anything that happened to the house in the ten months since. If a seller finished a basement in June, the tax record will not reflect it until the next cycle, and neither will the tax bill you are being shown as an estimate of what you will pay.
What the record can and cannot do for a buyer
| The record is good for | The record is not evidence of |
|---|---|
| Acreage and parcel identification | Legal boundaries — that is a survey |
| Year built and recorded improvements | Condition, or work done since the last examination |
| Assessed value as of January 1 | Market value today, or what an appraiser will say |
| Owner of record and mailing address | Who has authority to sign a deed |
| The inspection date, on request | Whether the square footage was measured in person |
How I use it before a showing
Pulling the record before the drive is fifteen minutes of work that changes what the tour is for. If the county’s description and the listing’s description agree, the showing is about whether you like the house. If they disagree — the listing says 1,850 square feet and the county has 1,340, or the listing mentions a garage the county has never recorded — the showing acquires a second job, which is to find out which document is out of date and why. Neither answer is automatically bad news. An unrecorded addition might have been permitted properly and simply not examined yet; it might also be a reason to ask what permits exist before the inspection period expires.
In Estill County and the surrounding Gorge-region counties this matters more than it does in a subdivision, because more of the housing stock is older, more of it has been added to over decades, and fewer of the changes went through a plan review. The record is still the best free starting point in the state — it just has a date on it, and you are entitled to know what that date is. The same discipline carries into how Kentucky property taxes are actually calculated and into the listings on our Irvine, KY homes page.
I am your agent, not your lender and not your attorney, and nothing here is tax advice. Assessment questions belong to the PVA office and, on appeal, to the process in KRS 133.120.
Questions buyers ask
Does a higher assessment mean the house is worth more?
Not reliably. The assessment is a fair cash value opinion for taxation set as of January 1 under KRS 132.220(1)(a), produced through a mass-appraisal process. A lender’s appraisal looks at one property against recent comparable sales on a specific date. They can differ substantially in both directions.
If the county’s square footage is wrong, who fixes it?
The PVA office, through its own examination process. KRS 132.690 governs how and how often that examination happens, and KRS 132.690(2) preserves the owner’s separate right to appeal the assessment under KRS 133.120. A buyer cannot amend a record card, but a buyer can raise the discrepancy before closing.
Will my tax bill match the seller’s?
Not necessarily. The assessment is set as of January 1 and the rates are set by the taxing districts, so a sale during the year does not by itself change the assessment — but a later examination, or improvements recorded in a subsequent cycle, can. Treat a seller’s current bill as a starting point rather than a forecast.
Statutory text quoted above is from the Kentucky Revised Statutes as published by the Kentucky Legislative Research Commission; the KRS database was last updated 09/23/2026. KRS 132.690 as amended by 2017 Ky. Acts ch. 81, sec. 1, effective March 21, 2017. Kentucky PVA directory and Department of Revenue pages read 24 September 2026. Last updated 24 September 2026.
By Marcos Gil, REALTOR® — Keller Williams Commonwealth · KY Real Estate License No. 296259 · Call or text (859) 310-1209.









